Names drift from the catalog
Field notes say cheese stick, chz stik, or a local nickname while invoices need the canonical product.
The paper-to-invoice bridgeKeep paper in the field.
Keep paper in the field.
Get clean invoices in the office.
Your team can keep writing notes the way they always have. Paper Pilot turns those notes into catalog-matched, reviewable invoice drafts—fast.
Catalog-matchedTrusted products
ReviewableHuman in the loop
TraceableAudit-ready trail
Memory-assistedSmarter each run
Extracted dataLine items (4)Summary
Line itemQtyMatch / Confidence
1Sionay Ayam25Matched 96%
2Cheese stick1 packMatched 90%
3Es Teh Manis1 cupMatched 88%
4Saus Kacang2 botolNeeds review 72%
4 lines extracted3 matched automatically
The gapPaper is fast in the field.
Paper is fast in the field.
It slows down at the invoice desk.
Handwritten notes cause friction later—when prices are missing, names do not match, and OCR cannot understand intent.
Prices are missing by design
Delivery notes are written for operations, so invoice staff still have to map each row to the right price.
OCR alone is not enough
Handwriting, crossed-out rows, fees, and abbreviations need reviewable matching, not just raw text.
Bridge workflow
A catalog-first path from messy notes to invoice-ready rows.
MVP foundation
Product catalog comes first because every AI match needs a trusted product record to land on.
01
Keep the note
Capture the handwritten delivery note without forcing field staff into structured entry.
02
Match the catalog
Use product names, aliases, SKUs, units, and prices as the source of truth.
03
Review exceptions
Unknown or low-confidence rows pause for confirmation instead of becoming bad invoices.
04
Draft the invoice
Confirmed lines become invoice-ready records with traceability back to the original note.
Feature
Give the matching loop something concrete to trust.
Canonical product names, common aliases, units, prices, and active status become the operating memory for your business.
Owen's Business
Total products24Active catalog items
Alias coverage92%Products with aliases
Recently used18Products in last 7 days
| Product | Aliases | SKU | Unit / Pack | Unit price | Matching notes |
|---|---|---|---|---|---|
| 🍗Sionay AyamFrequently used | 5 aliases | SIONAY-001 | 1 pc | Rp 6.000 | High confidence |
| 🧀Cheese StickFrequently used | 4 aliases | CHESTK-250 | Pack (250g) | Rp 18.000 | Medium confidence |
| 🥤Es Teh ManisFrequently used | 2 aliases | ES-TEH-001 | 1 cup | Rp 3.000 | High confidence |
Workflow
Capture. Extract. Review. Confirm. Repeat—better.
Upload a paper note, add optional context, review uncertain matches, and confirm invoice-ready rows. The assistant and memory help future runs become smoother.
See it in action1Upload
2Review
3Confirm
Upload note or invoice
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note_20260719.jpg1.4 MB · JPGReady
Line items4 items
1Sionay AyamMatched 96%
2Cheese stickMatched 92%
3Es Teh ManisMatched 88%
4Saus KacangReview 72%
Summary
- Extracted line items
- 4
- Matched
- 3
- Needs review
- 1
Confidence88%
Make paper compatible
with digital invoicing.
Keep paper where it is fastest. Get clean, matched, traceable invoice drafts where it matters.